Start with the threshold
Florida’s Department of Revenue states that private employers with 25 or more employees performing services in Florida must use E-Verify for newly hired employees. The threshold can depend on the workforce count when the new hire is verified.
Employers of every size remain responsible for federal employment-eligibility verification. Smaller private employers should confirm which process applies to their circumstances.
Keep timing visible
The state’s published guidance describes a three-business-day verification window after a new employee begins paid work. Build this checkpoint into onboarding rather than treating it as an afterthought.
If E-Verify is unavailable, consult current agency guidance and qualified counsel before selecting an alternate process.
Plan for annual certification
The Florida Department of Revenue also describes an annual certification tied to the employer’s first reemployment tax return of the calendar year. Assign the task to a named owner and preserve the supporting record.
Starting references
Review source dates and current requirements with qualified counsel before relying on this draft.